District News

Baltimore-Washington Conference Ministry Description

District Administrator, Baltimore Metropolitan District

Supervisor – District Superintendent

The Baltimore Metropolitan District of The United Methodist Church is looking for a self-motivated, creative, and effective individual to fill the position of District Administrator. The successful applicant will report directly to the District Superintendent, and be part of a dynamic team of District Administrators who provide administrative leadership, oversight and support to further the mission of their respective districts, the Baltimore Washington Conference, and The United Methodist Church to make disciples of Jesus Christ for the transformation of the world.

The Baltimore Metropolitan District consists of 77 churches, 71 active clergy serving in local church and mission, and 4 clergy appointed to various extension ministry. The District Administrator provides essential administrative and organizational support for ministry in this context.

Position Objectives:

Provide administrative leadership, oversight and support for district ministry

Key Accountabilities

• Facilitate interpretation of BWC policies and procedures and communicate with pastors and churches so that issues and concerns are addressed immediately and appropriately, and pastors’ and congregations’ appreciation for the connection grows.
• Coordinate church conference schedules and material for the district so that church conferences can occur in an efficient and timely manner.
• Perform final review of church conference forms and process compensation forms so that the BWC database and other appropriate files can be accurate and current.
• Assist pastors and congregations in completing church and clergy profile information so that the superintendent is equipped to make recommendations and decisions regarding appointment-making.
• Disseminate information and respond to questions and concerns on apportionment payments, pension and medical arrearages, statistical reports, church fund balance reports, evaluations, clergy advisories, and church conference.
• Coordinate arrangements and prepare material for regional or district meetings, training events, and workshops; including, Leadership Days, Discipleship Academy and Annual Conference.
• Manage/maintain district budget and credit card records; including, processing vouchers, expense reimbursements, and internal transfers.
• Prepare and send communications from conference, region, and district through district blog, email, social media, and other electronic communications.
• Conduct trainings/workshops; including, administrator/secretary workshops and trainings for statistical reports, charge conference and BWC database.
• Manage the workflow of the change of appointment lifecycle. This includes: scheduling take-ins, preparing folders, processing necessary paperwork and updating database.
• Complete Change of Appointment form within five business days of a change and forward to appropriate offices.
• Support planning and execution of events and initiatives that further the district and connectional mission.

Individual Job Responsibilities

• Participate in regional and district team meetings; prepare and distribute information regarding follow-up action items.
• Serve as District School of Christian Growth Registrar—register participants, collect funds, submit deposits, create spreadsheets for each class and total participants; make contact with registrants 

• to collect unpaid debts; order refunds; create registration forms and brochures for online marketing.
• Provide support for correspondence and calendar management for district superintendent.
• Coordinate financial and mission campaigns for the district.
• Serve in the Arrangements and Clergy Registration Offices during Annual Conference.
• Provide trainings on/for the district.
• Coordinate the logistical planning for Leadership Day; site location, create name badges, developing class lists.
• Provide administrative support for creating appreciation and CEU certificates for district/regional events.

 Special Aspects of the Role

• Confidentiality is mandatory.
• It is preferred that the jobholder be of the Christian faith, ideally of United Methodist denomination, and driven to be Christ-centered and Christ-like. In addition, the individual should be open to listening and learning from the faith experiences of others with different theological views.
• The job will be based at the Baltimore-Washington Conference Center in Fulton, MD or a district center if applicable. Requires travel throughout the district/BWC area.
• Manage flow of work throughout the year in preparation for seasonal work (church conference, change of appointments, evaluations, statistics, etc.).
• Ability to work as a member of a variety of teams at the same time.

Educational Attainment

Minimum Bachelor’s Degree or equivalent experience.

Work Experience

A minimum of five years of experience as an administrator, program manager or executive assistant.

Skills & Knowledge

• Leadership: motivates and influences people to achieve positive results, demonstrates a non-anxious presence, has the ability to disciple leaders, builds teams; mentors and coaches in a peer environment; thinks strategically; has the ability to interact with diverse groups of people and manage a variety of tasks.
• Organization: plans with the end result in focus, performs administrative tasks effectively and completes tasks on time; communicates professionally using written, oral, and digital media, demonstrates timely follow through, a problem solver.
• Knowledge: Possesses a working knowledge of the culture and structure of the UMC denomination and a working knowledge of Microsoft Office Suite.
• Customer Service and Technical Competency: Demonstrates the ability to work effectively to assist persons with various conference tools and processes including Arena, the Conference Web site and resources available through BWC
• Creativity: Brings fresh ideas and approaches to the planning and execution of tasks and events.

Key Competencies

Interpersonal Skills; Team Player; Accountability; Willingness to Learn; Concern for Impact; Openness to feedback; Results Orientation; Innovativeness; Confidentiality; Flexibility; Adaptability; Tenacity; Self-Control; Concern for Standards; Customer Service Skills

Send resume to Francess Tagoe,  Director, Human Resources and Benefits at by close of business Friday, February 2, 2018.